MALATE, MANILA– We are Hiring! Kalahi CIDSS MIMAROPA is in need of competent and passionate individuals to work for the communities of MIMAROPA as Technical Service Providers. Below are the available vacancies and job descriptions.
Administrative Officer II (TAF Utilization) 1 position available
Monthly Contract Amount : Php 21,582.00
Contract Duration : June to December 2017
Location : Regional Based
Division : KALAHI – CIDSS RPMO
Reports to : Regional Procurement Officer
Preferred Qualifications (Competency-based)
Education: Any 4 years course, Bachelor’s degree in Business Administration is advantage.
Experience: Minimum of 1 year relevant work experience.
Job Summary:
Administrative Officer II for TAF utilization ensures that Technical Assistance Fund (TAF) are utilized in accordance with the community-based procurement manual and KC NCDDP program procurement guidelines.
Primary Tasks:
- Monitor the utilization of Technical Assistance Fund (TAF).
- Act as secretariat on the regionally-managed Technical Assistance fund.
- Filing of all procurement documents related to Technical Assistance Fund.
- Formulate, maintain and regularly update the database of Technical Assistance Fund and Technical Service Providers.
- Receive, review, facilitate for approval and process the billing of Technical Service Providers (TSP).
- Monitor the billing of Technical Service Providers to Budget, Accounting, Cash and SWADT Offices and provide update to Technical Service Providers.
- Attend regular RPMT meeting and report the status of utilization of TAF and billing of TSPs.
Area Coordinator (AC) 3 positions available
Monthly Contract Amount : Not less than Php 45,000.00
Contract Duration : June to December 2017
Location : Municipal Based
Division : Area Coordinating Team, Regional Office
Reports to : Sub-Regional Program Coordinator, Technical Specialists
Positions Supervised: Technical Facilitator
Municipal Financial Analyst
Community Facilitator
Municipal Encoder
Preferred Qualifications (Competency-based)
Education: Bachelor’s degree in Community Development, Public Administration, Social Work or any of the Social Sciences. Post-graduate degree or units in social science, sociology, anthropology, community development, development research, project management, and/or development studies will be an advantage.
Training: At least eighty (80) hours of relevant training in community organizing, and community develoment approaches, strategies/methodologies. Training in Project Management, Gender and Development, Participatory Local Governance, Community-based Resource Management, Community-based Disaster Risk Reduction Management, or Conflict Sensitivity and Peace Building, and IP sensitivity will be an advantage.
Experience: At least five (5) years of combined, progressive experience in project management, community organizing, and community development strategies/methodologies, two (2) years of which should be in a supervisory[1] capacity. Experience in Participatory Local Governance, Community-based Resource Management, Community-based Disaster Risk Reduction Management, Gender and Dvelopment, and Conflict Sensitivity and Peace Building, and IP sensitivity will be an advantage. Prior work experience in the KALAHI-CIDSS and other similar CDD Projects will also be an advantage
[1] Supervisory shall mean experience in community-level management of a team of field workers in a community development or community organizing program or project, where the candidate exercise over-all coordination and supervision authority.
Job Summary:
The Area Coordinator (AC) oversees and manages day to day operations of the area coordinating team (ACT) in the municipality. The AC supervises members the team in the exercise of their specific functions in implementing National Community-Driven Development Program (NCDDP) development processes and interventions along the Community Empowerment Activity Cycle (CEAC), and establish, develop, run the operation, and maintain ACT operations management systems, processes, and mechanisms to ensure efficient and effective ACT operations. S/he likewise coordinates with the Municipal Local Government Unit (MLGU), its various offices, and the members of the Municipal Inter-agency Committee (MIAC) and Local Poverty Reduction Action Team (LPRAT), and the DSWD Municipal Action Team (MAT) to mobilize support for NCDDP operations in the municipality, and oversees the preparation of community development projects to ensure that these meet the technical and procedural requirements of the program.
Primary Tasks:
- Prepares the annual ACT Operations Plan / WFP in consultation with the team
- Facilitates the municipal Participatory Situation Analysis (PSA) planning workshop, the Criteria Setting Workshop (CSW), the Project Development Workshop (PDW), the Municipal Inter-Barangay Forum (MIBF), municipal Accountability Review and Reporting (ARR), MIAC meetings, and other municipal-level activities relevant to the Project.
- Consolidates development issues (economic, environmental, socio-economic, barangay administration, etc) in the municipality as identified in the PSAs
- Facilitates ACT planning sessions to brainstorm and agree on strategies to manage situations/people based on analysis of reports, activities, etc.
- Reviews and approves intervention plans of ACT members within set standards (based on manuals and other management policies)
- Organizes launch of NCDDP the municipality to orient stakeholders (LGU officials, barangay councils) on NCDDP and to facilitate commitment setting
- Orients various stakeholders in the municipality (LGU officials, barangay councils) on NCDDPto facilitate commitment setting
- Conducts capability building activities that includes training, team building, coaching, mentoring, task demonstration, peer sharing, case conferences, reflection session, focused group discussions
- Guides the MIBF in criteria setting, project prioritization, resolving issues, managing conflicts and emotions arising from the decisions, and in deciding sanctions for erring barangays
- Coordinates with existing inter-agency / inter-department mechanisms – LPRAT/Municipal Inter-Agency Committee, MCT, etc. – for poverty reduction to: (a) Mobilize support for NCDDP implementation; (b) Facilitate resolution of issues; (c) Facilitate monitoring of Project activities; (d)Facilitate identification and mobilization of resources, and; (e) Facilitate issuance of local policies to facilitate Project implementation
- Explores other possible sources of funds for non-priority barangays and coaches the LGU on how to tap donor agencies
- Negotiates with LGU officials on behalf of the sub-projects on possible and/or additional Local Counterpart Contribution (LCC).
- Monitors proper utilization of Project funds by reviewing all requests for fund releases against physical and financial reports, reviewing documentary requirements, and by securing the inputs of the Municipal Financial Analyst (MFA). Endorses funds release for the project.
- Conducts Stakeholders’ mapping (including Mayor Profiling), and then develops and implements strategies for: (a) Engaging municipal stakeholders; (b) Matching of resources and programs (convergence), and; (c) Social marketing.
- Discusses with the municipal officials – mayor, municipal engineer, Municipal Development Council – their roles to the projects and enlists their support.
- Convenes joint monthly meetings of the ACT and MCT for planning, performance assessment and updating of plans for succeeding period as well as for problem resolution
- Monitors performance of ACT members through report review, field visits, or spot checks
- Reviews and approves all ACT-level project reports and documents prior to submission to the RPMO
- Monitors operationalization of Project policies and directives by the ACT
- Assists community facilitators and MIAC in resolving conflicts
- Conducts regular ACT reflection and learning sessions, and facilitate generation and documentation of best practices in Community-Driven Development (CDD) implementation from local experience
- Facilitates workshops on: (a) preparation of community project proposal, and; (b) operation and maintenance (O&M).
- Conducts quality check on all ACT training programs
- Coaches the ACTon expected outputs to be generated in meetings and in ensuring community compliance to the agreements in the Barangay Assemblies (BA).
- Performs municipal level coordination, negotiation, reporting, facilitation of support needed, follow up of LCC (ie, presenting results of Communty-Based Mpnitoring and Evaluation (CBME) and ARR to LGU
- Facilitates municipal level meetings
- Presents results of CBME and ARR to LGU and negotiates on next cycle Memorandum of Agreement (MOA).
- Responsible for issuing clearance for the procurement of goods within the limit of his approving authority and endorsing the request for NOL to RPMO, NPMO, ADB/WB.
- Monitor the progress of the sub-project implementation (SPI) and handles grievances/ red flag if any.
Community Empowerment Facilitator (CEF) 23 positions available
Monthly Contract Amount : Not less than Php 26,000.00
Contract Duration : June to December 2017
Location : Municipal Based
Division : Area Coordinating Team, Regional Office
Reports to : Area Coordinator
Preferred Qualifications (Competency-based)
Education: Graduate of any 4 year course relevant to social development, community development, and/or social work. Undergraduates who possess equivalent experience[1] in community development, community organizing, social work, and participatory local governance may also be considered.
Training: At least forty (40) hours of relevant training in community organizing, community mobilization strategies and approaches, and/or Popular Education techniques and approaches. Training in Gender and Development and/or Local Governance a plus. CFs to be assigned in Indigenous Peoples (IP) areas should have 20 hours of training on IP sensitivity and Indigenous Peoples Rights.
Experience: 2 years of relevant, progressive work experience in community organizing and/or development assistance projects. Experience in implementing gender and development, conflict sensitivity and peace building, development work with indigenous people and indigenous cultural communities, community-based resource management, community-based environmental protection, and community-based disaster risk reduction programs is an advantage.
Other qualifications: The successful candidate must be fluent in the local dialect of the area to which the candidate will be assigned. In addition, candidates who are IPs shall also be prefered.
[1] Equivalent experience shall be three (3) years of relevant and verifiable (certified) experience in community organizing and community development work in poor communities for every year of a bachelor’s degree program. This shall be in addition to the required two-year minimum work experience required for the post.
Job Summary:
The Community Facilitator (CF) implements the Community Empowerment Activity Cycle (CEAC) at the barangay level. The CF ensures that barangay and community-level development processes and activities conducted along the CEAC are facilitated efficiently, with the direct participation, inclusion, and engagement of all stakeholders. The CF ensures that opportunities are provided, processes are designed, and mechanisms are established at the barangay level, that would allow all sectors, especially the most marginalized groups, to engage in and benefit from project activities.
Primary Tasks:
- Conducts project orientation in the barangays on the NCDDP to obtain buy-in for the program.
- Facilitates conduct of barangay assemblies (BA) and other community meetings, with special emphasis on ensuring participation of vulnerable groups.
- Assesses readiness and capability of barangay officials in embracing and operationalizing the CEAC process
- Persuades the barangay councils to embrace the program
- Encourages barangay constituents to collectively participate in the CEAC development process, with special attention on the participation of the most marginalized-vulnerable groups
- Identifies potential leaders from among the volunteers and assesses their readiness & capabilities
- Facilitates organization of NCDDP CV committees & teams (ie., BRT, PPT, BSPMC, etc) from among the volunteers. Orients the volunteers on the NCDDP processes and the roles and responsibilities of members
- Using prescribed processes – ie., PSA, Municipal Inter-Barangay Forum (MIBF) – guides the volunteers in identifying priority problems, generating alternative solutions, and deciding priority development projects, following the principles of community participation
- Facilitates integration of community development priorities with the development plans of the barangay and the municipal development councils (MDC).
- Trains and coaches the community volunteers on NCDDP processes and in undertaking their roles in the PSA, project identification and development, resource mobilization, organizational development and management, networking, and conflict resolution
- Coaches the volunteers on the Preparation of Community Project Proposal following NCDDP standards
- Guides the volunteers in complying with the prescribed NCDDP processes, including updates to the community
- Reviews correctness and completeness of documentary requirements (ie RFR) and facilitates completion
- Organizes and coordinates NCDDP-related meetings, assemblies, workshops, training and other events and ensures attendance of required personnel
- Identifies and recommends potential sources of funds/resources at the barangay level
- Identifies and mobilizes other development partners for resource convergence around community priorities
- Coaches barangay officials whose projects were not prioritized on how to “sell” the barangay projects to potential donors
- Personally checks all aspects of work on sub-projects from delivery of materials to construction, identifies anomalies and takes corrective action
- Facilitates resolution of conflicts & grievances to ensure smooth implementation, buy-in and support of all stakeholders
- Monitors the community finance management and procurement processes, detects red flags using the appropriate NCDDP instruments/checklist, and coordinates TA with the appropriate ACT and RPMT technical specialist – Deputy Area Coordinators (DAC) or Regional Infrastructure Engineers (RIE), and Municipal Finance Analyst (MFA) or Regional Finance Analyst (RFA), as the case may be
- Facilitates the crafting of an O&M Plan and facilitates capacity-building of the O&M team
- Coaches the volunteer teams in complying with documentary, data gathering and reporting requirements to facilitate release of funds
- Coaches community volunteers in developing and operationalizing a community-based monitoring and evaluation system for projects being implemented
- Documents experiences to help policy makers formulate enhancements to the NCDDP systems & Processes
- And performs such other tasks that may be assigned
Technical Facilitator (TF) 11 positions available
Monthly Contract Amount : Not less than Php 40,000.00
Contract Duration : June to December 2017
Location : Municipal Based
Division : Area Coordinating Team, Regional Office
Reports to : Area Coordinator, Community Infrastructure Officer, Community
Procurement Officer, Regional Procurement Officer and Regional
Community Development Specialist
Preferred Qualifications (Competency-based)
Education: Bachelor’s degree in Civil Engineering and other engineering related courses, preferably a licensed Civil Engineer.
Training: 4 hours training on managing community-based infrastructure projects and 8 hours on community development/poverty reduction
Experience: minimum of 1 year relevant civil works experience in small scaled rural community-based infrastructure Development, preferably with 6 months in foreign assisted development projects
Job Summary:
The Technical Facilitator shall provide technical assistance to the Area Coordinating Team, Municipal Coordinating Team and the community volunteers of the different barangays on the implementation of the Community Empowerment Activity Cycle and ensure that community infrastructures built and managed by volunteers meet KC-prescribed design, construction and procurement processes and Project standards.
Primary Tasks:
- Provides technical advice in the selection of the appropriate technology and renders assistance in the conduct of site validation in response to the identified prioritized community problems.
- Conducts environmental and social safeguards screening and identifies possible geo-hazards the municipality maybe prone to, and assists community volunteers in preparing the environmental management plan.
- Assists community volunteers in their planned community procurement packaging and conducts community procurement training to ensure completeness, consistency and correctness of technical documents; Provides guidance and coaching during regular fiduciary reviews;
- Ensures regular updating of community procurement performance monitoring report (CBPM Form G3)Conducts the pre-implementation conference at the community before the actual start of construction activities, reviewing the implementation plan, task assignments, work scheduling, LCC commitments delivery, and the construction forms and reports required during construction period.
- Provides technical advice and/or conducts review of engineering plans, detailed cost estimates and program of works for proposed community sub-projects in adherence to Project technical guidelines and policies.
- Maintains and updates inventory of qualified suppliers, technical service providers, contractors, construction materials price lists, survey of labor cost rates, material testing and water quality laboratories, available equipment and rental rates from existing infra projects in the municipality.
- Monitors the over-all status of all on-going sub-projects in the municipality and provides technical inputs to resolve issues and problems that may arise during implementation; monitors implementation of the community procurement plan, environmental and construction safety plans; During Sub-Regional Project Management Team and other local meetings, presents analysis on the status of sub-project implementation.
- Assists in the preparation of the Monthly Barangay Individual and Consolidated Municipal Physical Progress report for submission to the RPMO;
- Conducts joint and final inspection of completed sub-projects with other representatives from the community, Municipal Inter-Agency Committee (MIAC), S/RPMO, Commission on Audit (COA) and other Project stakeholders;
- In the absence of the Area Coordinator (AC) in the municipality, temporarily acts as the Team Leader of the ACT;
- Where requested and necessary, appear in Municipal Development Council, Sangguniang Bayan and Municipal Action Team to discuss on technical matters of the Project.
Municipal Financial Analyst (MFA) 10 positions available
Monthly Contract Amount : Not less than Php 26,000.00
Contract Duration : June to December 2017
Location : Municipal Based
Division : Area Coordinating Team, Regional Office
Reports to : Area Coordinator, Financial Analyst III and Regional Financial Analyst
Preferred Qualifications (Competency-based)
Education: Bachelor’s degree in Business Administration
Training: 4 hours relevant training
Experience: 1 year relevant work experience
Job Summary:
The Municipal Financial Analyst will be primarily responsible in (i) training community volunteers on financial management and fiduciary processes; (ii) assisting and providing TA to community volunteers in setting-up systems and processes for community-based finance management and fiduciary control, and; (iii) exercising QA and QC directly, over financial transactions relative to the request for, release and accounting of community grants.
Primary Tasks:
Ensure that costs of subproject proposals are complete, economic, and reasonable.
- Provide technical assistance in the preparation and review of Program of Works particularly on the reasonableness of unit costs and appropriateness of items charged under the Indirect Cost.
- Evaluate ceiling for Overhead/Admin (Indirect Cost) cost vis-à-vis Total Subproject Cost based on prescribed parameters indicated in the Infra Manual.
- Evaluate committed LCC whether these are reasonable and appropriate in relation to the subproject.
Ensure compliance to internal control measures put in place for the economical, efficient and effective implementation of community-approved sub-projects.
- Assist the BSPMCs, including the different units or teams under them through job coaching in a) setting up of the cash book and Local Counterpart Contribution Journal, and recording of transactions, b) doing Bank Reconciliation, and c) preparation of Status of Sub-project Fund Utilization Report.
- Review all requests for fund release including the required supporting documents. Maintain a database that shows the status of the reviewed RFRs.
- Review and sign all Disbursement Vouchers prior to Area Coordinator’s signature of the check. Make sure that no check has been signed by the AC without the DV being properly reviewed. Any incident where AC failed to subject the DV for review prior to signing the check must be immediately reported to the SRPMO.
- Review accuracy of costs assigned by Community Facilitators on the Voucher for Local Counterpart Contribution (VLCC) for CBIS as well as completeness of its supporting documents.
- Monitor delivery of Local Counterpart Contribution for SPI and CBIS and provide timely feedback to AC for appropriate action in case of potential delay.
- Initiate monthly community meetings on financial management along with the review of financial documents and other required financial reports.
- Monitor and validate financial project status of the barangays through field visits.
- Submit monthly feedback report to the Regional Financial Analyst as regards community financial management system
- Ensure compliance to the Project’s financial reportorial requirements.
- Prepare and timely submit municipal financial monitoring reports to the SRPMO and the MLGU-Accountant or designated Program finance focal person. Make sure that soft reports are properly backed-up with hard copies.
- Collect and timely submit original paid disbursement vouchers and its supporting documents to COA thru the SRPMO.
- Collect and timely submit Status of Subproject Fund Utilization Reports prepared by the Community Bookkeepers. Make sure that the books of the BSPMCs are up-to-date and that they maintain complete copies of all financial reports including Bank Snapshots/Statements and Bank Reconciliation Statements.
- Maintain a complete file of municipal reports such as vouchers for LCC for CBIS and its supporting documents.
- Maintain a complete file of transmittal letters or acknowledgement receipts of all submitted documents and reports.
Aspiring applicants shall submit the following to Engr. Raymond Libarra raymondlibarra@gmail.com or to the Hrdu of Kalahi CIDSS kcncddpivbhr@gmail.com ON OR BEFORE MAY 19,2017:
- Application Letter addressed to Dir. Wilma D. Naviamos, CESO III
- Signed/Acknowledged Request for Expression of Interest
- Updated Personal Data Sheet and Curriculum Vitae/Resume
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